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Attendance

Attendance Secretary - Main Line
Jennifer Shreeve 

jennifer.shreeve@eagleschools.net

(970) 328-8960

Attendance Secretary - Main Line
Kylee White 

kylee.white@eagleschools.net

(970) 328-8960

Office Manager - Spanish Line

mariana.maciasgutierrez@eagleschools.net

(970) 328-8962

If the lines are busy or no one answers, please leave a message or email both emails as we check those frequently. 

For the safety of students and the accurate monitoring of attendance, please follow the procedures below.                        

When calling the attendance line, please leave a VOICE MAIL message with your student’s name, SPELLING LAST NAME, your name and phone number where you can be reached, the date and times of the absence, and the reason your student is missing class.

  • Absences cannot be excused without a specific date and specific class period given or all day.

  • Per EVHS Policy Freshman and Sophomores are not allowed to leave campus for lunch. They may NOT be checked out to leave for lunch either. 

  • As applicable, we may require suitable proof regarding a student's absences, including written statements from medical sources.

  • Each student will have a 15 Miscellaneous Excuse threshold per class per semester. Once this exceeds that number, school contact will be initiated. An ME is an absence that does not fall within the other descriptions.

  • If there is an error in your child's attendance, you have up to 10 days to clear the absence before it is locked.

  • If a student is absent or checked out due to illness they may return the following day as long as they are symptom free for 24 hours.

The following will be considered excused absences:

1.  A student who is temporarily ill or injured or whose absence is approved by the administrator of the school of attendance on a prearranged basis. Prearranged absences will be approved for appointments or circumstances of a serious nature only which cannot be taken care of outside of school hours.

2.  A student who is absent for an extended period due to a physical disability or a mental or behavioral health disorder .

3.  A student who is pursuing a work-study program under the supervision of the school.

4.  A student who is attending any school-sponsored activity or activities of an educational nature with advance approval by the administration.

5.  A student who is suspended or expelled.

If a student is in out-of-home placement (as that term is defined by C.R.S. 22-32-138 (1)(h)), absences due to court appearances and participation in court-ordered activities will be excused. The student´s assigned social worker must verify the student's absence was for a court appearance or court-ordered activity.

Errors: If you believe your student was marked tardy or absent in error, your student should communicate directly with their teacher to clear up any discrepancies. If any correction needs to be made, your student's teacher will email the attendance office with any corrections needed. Due to call volume, the attendance office cannot contact your student's teacher for you.                     

Our computerized parent notification system will contact you each evening to inform you of unresolved absences. Messages on the attendance line are reviewed daily and every effort is made to update PowerSchool in a timely manner, however, changes may take up to 24 hours to reflect in our student’s record. 

We appreciate your help in following these procedures. If you have any questions, feel free to call the Attendance Office.

Early Dismissal Procedures

Please call the attendance line to excuse your student from those periods they will miss completely. If you are calling with less than one hour's notice of the required early dismissal, the attendance office can contact the class to notify the teacher to release the student. Due to the size of our campus, requests to release a student from class cannot always be accommodated on short notice – we may not have someone available to deliver the notification in a timely manner.

Parent Notification

Our computerized parent notification system will call your home each evening to inform you of unexcused absences. A call to the Attendance Office to excuse the absence on the day of the absence (before 8:40 a.m.) will prevent the computer from calling you. We appreciate your help in following these procedures. If you have any questions, feel free to call the Attendance Office.

Truancy

● Courtesy Phone Call = 28 UNX or 140 total absences 

● Warning Letter = 42 UNX or 210 total absences 

● Truancy Prevention Plan = 56 UNX or 280 total absences 

● Summons to Court = 70 UNX or 350 total absences 

Athletics/Activities (All) 

● No Unexcused/Unresolved Absences- These must be cleared Friday before next week's eligibility. Ineligible for following weeks worth of competitions. 

● An accumulation of 5 unexcused tardies or one Tardy Absent Unexcused (TAU) = 1 unexcused absence. Ineligible for following weeks worth of competitions. 

Homeroom/Advisory (All) 

● Pass/Fail Grades = Passing has no impact on GPA, but a credit is earned. Failing carries the weight of a 0.0 calculation into GPA, with no credit earned. 

● Credits = meeting time allows for a 0.25 credit each semester, 0.5 for the year. It does count towards graduation total requirements. 

● Attendance = grading will be based solely on attendance 

○ 30 homeroom periods (Wednesday, Thursday) 

○ 7 or less unexcused absences/Tardy Absent Unexcused = Pass 

○ 8 or more unexcused absences/Tardy Absent Unexcused = Fail 

Graduation (12) 

● Notification of loss of privilege to walk at graduation, Parent/Student meeting = 28 UNX or 140 total absences 

Tardies - Policy JH 

● Tardiness is defined as the occasion when students are not in their assigned classrooms when a class bell rings but when the student arrives in the class during the first half of the class. If the student arrives after the first 10 minutes of the class period, the student will be counted as absent.

Attendance Codes- 

  • TE= Tardy Excused

    Less than 25 minutes and has a verifiable reason from a legal guardian or staff member

  • TU= Tardy Unexcused

    Student arrives less than 10 minutes late with no verifiable reason

  • TAU= Tardy Absent Unexcused (These count as Unexcused absences towards Truancy and sport eligibility)                                                                       Student arrives more than 10 minutes late with no verifiable reason

  • TAE= Tardy Absent Excused

    Student arrives late with a viable reason from a legal guardian or staff member

  • CO= Counseling Office

    With a verifiable pass or excuse from a staff member

  • OF= Office

    With a verifiable pass or excuse from a staff member

  • U= Unexcused

    If an absence is unresolved and does not have contact with a legal guardian, then it becomes unexcused.

  • I= Illness or Injured

    If applicable the school may require suitable proof 

  • AE= Appointment Excused 

    If applicable the school may require suitable proof 

  • E= Excused

    Usually something that can't wait until after hours ie. Court, DMV, etc

  • ME= Misc. Excuse

    an absence that does not fall within the other descriptions or an excused tardy that goes over 25 minutes

  • A= Unresolved

    Not in class and no contact with a legal guardian as to why the student was absent

  • F= Field Trip

    Off school grounds activity with teacher or coach

  • SA= School Activity

    Not in class but doing an activity within the building for school activity ie Stuco, AVID

  • V= College Visitation

  • G= Testing

    Required state testing

  • N= Nurse

  • X= Truancy

  • B= Bereavement

  • EX= Expelled